FORM BUILDER
Build, schedule and manage construction forms in one place
Create branded digital forms for your site teams, assign them to projects, schedule recurring checks and keep completed records ready for review, approval and export.
● Replace paper forms · Live on iOS, Android & web
Trusted by contractors and teams across the UK
Replace paper forms
Forms built for how construction teams work
Form Builder gives contractors a simple way to create standardised digital forms. Your team completes them on site, so the office manages everything in one place.
Paper forms get lost or delayed
Records sit in vans, folders and inboxes instead of against the project.
Completed records are hard to find
Finding a specific completed check means digging through paperwork.
Weekly checks are easy to miss
Recurring inspections slip when no one is prompted to complete them.
Approvals rely on manual chasing
Sign-off gets stuck waiting on emails, calls and reminders.
Teams use different versions
Old copies of the same form circulate across sites and crews.
Reporting takes too long
Pulling records together for a report or audit eats hours of admin.
CREATE
Build your own forms, your way
Start from a blank form or use a ready-made template from the Insite library. Add your own branding, customise fields and create forms that match your existing site processes.
- Blank form builder
- Template library
- Your logo & branding
- Drag-and-drop fields
- Custom labels & sections
- Desktop & mobile preview
Field types
Text fields
Date fields
Tables
Signatures
Images
Dropdowns
Titles & layout
Built for construction
Create the forms your projects rely on
Whether it is an ad hoc permit or a recurring weekly safety check, Insite helps you keep every form consistent, accessible and connected to the right project.
Attendance registers
Gas safety records
QA checklists
Health & safety checks
Permits
Vehicle checks
Site inspections
Daily reports
Toolbox talks
Compliance forms
Handover forms
SCHEDULE
Never miss a required check
You can schedule forms to appear on specific days, then assign them to users and set due dates.
- Daily, weekly or custom
- Choose when forms appear
- Assign to project users
- One form per assignee
- Set due dates
- Send reminders
- Track overdue in tasks
- Lock until due
Approvals & sign-off
Add control before forms are completed
Use approval workflows to make sure completed forms are reviewed by the right person before they are signed off. Ideal for safety, compliance, QA and site records that need manager review.
- Add approvers
- Send forms for review
- Approve or reject
- Clear sign-off trail
- Improve accountability
- Reduce manual chasing
SHARE & EXPORT
Keep completed records ready when you need them
Completed forms stay connected to the project, giving teams a clear record of what was completed and when.
- Download as PDF
- Auto-email on completion
- Distribution lists
- Open & completed views
- Stored against the project
- Reliable audit trail
Project-level control
Manage forms across every project
Publish forms across your projects from the central form library, then configure schedules, assignees, approvals and distribution lists at project level. Standardise your processes while keeping flexibility for each site.
CENTRAL
Form Library
QA Checklist
Weekly Safety Check
Permit to Work
North Quay
Weekly schedule · 2 approvers · own distribution list
Latest
Bridgeway Phase 2
Daily schedule · 1 approver · project-specific fields
Latest
Elmwood Rise
Custom schedule · 2 approvers · own distribution list
Latest
- Publish across projects
- Update from one place
- Configure per project
- Project-specific schedules
- Always the latest version
Why contractors choose Insite
Less paperwork. Better records. Faster reporting.
Save time on site admin
Standardise across projects
Improve compliance tracking
Reduce missed checks
Keep a clear audit trail
Make records easier to find
Better manager visibility
Complete forms faster
Get started
Ready to digitise your construction forms?
Create, schedule, approve and export your site forms from one simple platform built for construction contractors.
Frequently asked questions
What is Insite's Form Builder?
Insite's Form Builder lets construction contractors create their own digital forms, from QA checklists to safety inspections and permits, and complete them on site from a phone or tablet. It replaces slow, paper-based processes with records that are easy to track and find.
Can I build my own forms?
Yes. You can build forms from scratch using drag-and-drop fields such as text, dates, tables, signatures, photos and dropdowns, or start from a ready-made template. No coding or IT help is needed.
Can forms be scheduled and assigned to teams?
Yes. You can set forms to recur daily, weekly or on a custom schedule, assign them to specific teams or projects, and send automatic reminders so required checks are never missed.
Do forms support approvals?
Yes. You can add approval steps so a completed form has to be reviewed and signed off before it counts as done, giving you control over quality and compliance.
Can I export completed forms?
Yes. Every completed form is stored centrally and can be exported to PDF, so records are easy to share with clients, auditors or your office team.
Does the Form Builder work offline?
Yes. Forms can be completed offline on site with no signal, and they sync automatically as soon as the device is back online, so nothing is lost.
