Paperwork and lost time are costing your sites more than you think
Hours on forms and reports in the office. Minutes lost at the gate on site. Work out what each adds up to for your team, and how much of it Insite gives back.
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Work out what Insite gives back
Pick a calculator, then set the sliders to match your team. The result updates as you go, and the link updates with it, so you can share it.
Choose what to calculate
Internal: sales mode Only visible with mode=sales. The client link never includes it.
Adjust assumptions
Your estimated annual saving
back in your business every year
Estimate based on 5 people and a 40% reduction in admin time across 46 working weeks. Actual savings depend on how you use Insite.
Internal: sales mode Only visible with mode=sales. The client link never includes it.
Quick presets
Adjust assumptions
Your estimated annual saving
£950 per worker, 3,750 paid hours across the site
Internal: sales mode Only visible with mode=sales. The client link never includes it.
Adjust assumptions
Your estimated annual saving
back on variations every year
Your total saving
£0
Add a calculator to start building your total.
Nothing added yet. Press Add to my total on a calculator above, or add one here. You can keep adjusting the sliders and your total updates.
Estimates only. Sign-in counts paid time lost at the gate, admin counts paperwork time and variations counts money recovered, so nothing is counted twice.
No hidden maths
Each calculator uses only the numbers you enter and one assumption you can change. The steps below follow the calculator you’ve picked.
Add up the admin
People doing site admin × hours each spends on paperwork gives your team’s total admin hours a week.
5 people × 10 hrs = 50 hrs a week
Take off 40%
We assume Insite removes 40% of that time: no retyping, printing, filing or chasing. It’s a cautious starting point. Change it under “Adjust assumptions”.
50 hrs × 40% = 20 hrs saved a week
Value it over a year
Hours saved × 46 working weeks × hourly cost, rounded to the nearest £10. Divide the hours by 8 for working days back.
920 hrs × £30 = £27,600 a year
Cost a day
Workers × minutes lost per worker each day ÷ 60 × average hourly wage gives the daily cost of time paid for but not worked.
75 × 12 min ÷ 60 × £19 = £285 a day
Scale to a site year
Daily cost × working days per year (250 by default). Weekly is daily × 5, monthly is the annual figure ÷ 12.
£285 × 250 days = £71,250 a year
Take back 60%
We assume digital sign-in recovers 60% of that time: no queue at the gate, exact clock times and a live headcount. Change it under “Adjust assumptions”.
£71,250 × 60% = £42,750 back a year
Value of variations
Contract value × the share of work that changes through variations.
£5m × 8% = £400,000 of variations a year
What slips through
The share of that value never recovered: done but not claimed, priced late, or lost for lack of evidence.
£400,000 × 15% = £60,000 unrecovered
Win back 25%
We assume Insite helps recover 25% of it with time-stamped photos, sign-off and a live tracker for every change. Change it under “Adjust assumptions”.
£60,000 × 25% = £15,000 back a year
Real results from Insite customers
NCD Group
MPACT Group
Broxap
Figures: Insite platform data, Aug 2025 to Oct 2026. Admin time valued at £35 per hour. NCD repeat business figure reported by NCD Group.
The work Insite takes off your team's plate
Forms and checks
Paper checklists filled in, then typed up back at the office
Filled in once on site, with photos, and sent straight away
Reports
Hours pulling notes, photos and sheets into a weekly report
Reports built from what the site has already recorded
Sign-offs
Printing documents and waiting for people to sign them
Read and signed on a phone, with a clear audit trail
Chasing paperwork
Calls and emails to find out what is missing
See what is outstanding and send reminders in one place
Sign-in and timesheets
Paper registers at the gate, queues and rounded-up times
QR or kiosk sign-in in seconds, with exact times and a live headcount
Printing and filing
Reams of A4 printed, carried to site and boxed up
Nothing to print, store or lose
Frequently asked questions
How accurate is this?
It's an estimate built only from the figures you enter and the one assumption in each calculator. It doesn't know your processes, so treat it as a guide. In a demo we can look at your actual forms, sign-offs and sign-in records and firm it up.
How do you estimate minutes lost at sign-in?
You set it. It covers queuing at a paper register, late starts and early finishes that go unrecorded, and times rounded to the nearest quarter hour. Ten to fifteen minutes a worker a day is common on busy sites; use your own figure if you have one.
Where does the 60% for sign-in come from?
It's a cautious share of that lost time that digital sign-in recovers: no queue at the gate, exact clock times instead of rounded ones, and a live headcount so late arrivals are visible. You can set it from 20% to 80% under "Adjust assumptions".
Where does the 40% come from?
It's a cautious starting point for how much admin goes when forms, sign-offs and records move from paper to Insite: no retyping, printing, filing or chasing. Some teams save less, some save more, so you can change it.
Where does the 25% for variations come from?
It's a cautious planning assumption, not a measured result. With time-stamped photos, sign-off and a live tracker for every change, fewer variations go unclaimed, get priced late or are lost for lack of evidence. You can set it anywhere from 10% to 50% under Adjust assumptions.
Can I change the assumptions?
Yes. Open "Adjust assumptions" under the sliders in either calculator. The result, the footnote and the share link all update with it.
What's included in Insite?
Inspections and QA, forms, reports, RAMS, sign-ins and timesheets, inductions, snagging, and drawings and documents, used by your team from site to office. See the pricing page for what each plan includes.
See it on your own projects
We’ll walk through your forms, sign-offs and site sign-in in Insite, and show where the hours come back.
